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Update day: August 7, 2020

Council for official document management

About council for Sapporo official document management

In Sapporo, appropriate by measure about management of official document; and install "the Sapporo official document management council" as attachment engine based on "Sapporo official document management bylaw" Article 32 to carry out smoothly.

In council for official document management, we express opinion about important matter about measure to affect management of official document, and investigation discusses about formal objection for the use decision that Mayor performs for the use request for specific important official document by question of Mayor and the disposal of specific important official document.

Holding of council for official document management

The past holding situation

2019

Name, the date and time

Contents

Materials

Council for the first official document management

Wednesday, July 10, 2019 (Raiwa 1)

From 3:30 p.m. to 5:00 p.m.

・About election of chairperson, vice-chairperson and query examination sectional meeting committee member

・About 2018 City Archives business results report

・About report of revision of guidelines about management on official document

The proceedings summary (PDF: 35KB)

Minutes (PDF: 262KB)

As soon as we hold a meeting (PDF: 36KB)

Material 1 (PDF: 23KB)

Material 2 (PDF: 33KB)

Material 3 (PDF: 61KB)

Material 4 (PDF: 75KB)

Material 5 (PDF: 54KB)

Material 6 (PDF: 381KB)

Annual report (link to City Archives annual report)

Council for the second official document management
Reiwa 2 (2020) Friday, January 31
From 2:00 p.m. to 4:00 p.m.

・Measures decision of *satsu where preservation period expires at the end of 2019
About confirmation of (transfer to City Archives or the disposal)

The proceedings summary (PDF: 36KB)
Minutes (PDF: 296KB)

As soon as we hold a meeting
(PDF: 38KB)

Material 1 (PDF: 82KB)
Material 2 (PDF: 261KB)
Material 3 (cover, P1 - P100) (PDF: 2,460KB)

Material 3 (P101 - P200) (PDF: 2,757KB)

Material 3 (P201 - P300) (PDF: 2,432KB)

Material 3 (P301 - P400) (PDF: 2,262KB)

Material 3 (P401 - P500) (PDF: 1,997KB)

Material 3 (P501 - P600) (PDF: 2,170KB)

Material 3 (P601 - P700) (PDF: 2,774KB)

Material 3 (P701 - P812) (PDF: 2,604KB)
Material 4 (PDF: 1,158KB)

Attached sheet 1 (PDF: 16KB)

Attached sheet 2 (PDF: 26KB)

encho*satsuichi* (PDF: 50KB)

 

2018

Name, the date and time

Contents

Materials

Council for the first official document management

30, Heisei (2018) Tuesday, September 4

From 9:30 to 11:00

・About election of chairperson, vice-chairperson and query examination sectional meeting committee member

・Report of revision of guidelines about management on official document

・About business report

・About business plan

The proceedings summary (PDF: 31KB)

Minutes (PDF: 236KB)

As soon as we hold a meeting (PDF: 37KB)

Material 1 (PDF: 277KB)

Material 2 (link to City Archives annual report)

Material 3 (PDF: 855KB)

Material 4 (PDF: 687KB)

Council for the second official document management

Wednesday, February 6, 2019 (Heisei 31)

From 15:00 to 17:00

・About confirmation of measures decision (transfer to City Archives or the disposal) of *satsu where preservation period expires at the end of 2018

・About 2019 Sapporo City Archives business plan

 

※About material 4

  As on the day mention leaked out from distribution material, "extraction standard and technique" that had you ask a question suggestion than committee member will publish two things which they revised after distribution information and council on that day about "general question".

 

The proceedings summary (PDF: 33KB)

Minutes (PDF: 459KB)

As soon as we hold a meeting (PDF: 38KB)

Material 1 (PDF: 61KB)

Material 2 (PDF: 299KB)

Material 3-1 (P1 - P140) (PDF: 3,202KB)

Material 3-2 (P141 - P280) (PDF: 3,360KB)

Material 3-3 (P281 - P420) (PDF: 3,125KB)

Material 3-4 (P421 - P507) (PDF: 2,128KB)

Material 4 (distribution material on that day) (PDF: 239KB)

Material 4 (make modifications after the council) (PDF: 181KB)

Material 5 (PDF: 89KB)

About the appropriate handling of official document about Hokkaido Iburi eastern part earthquake (PDF: 89KB)

 

2017

Name, the date and time

Contents

Materials

Council for the first official document management

29, Heisei (2017) Tuesday, July 25

From 14:00 to 15:30

・About business report

・About business plan

The proceedings summary (PDF: 27KB)

Minutes (PDF: 293KB)

As soon as we hold a meeting (PDF: 29KB)

Material 1 (link to City Archives annual report)

Material 2 (PDF: 79KB)

Material 3 (PDF: 89KB)

Council for the second official document management

30, Heisei (2018) Wednesday, January 31

From 14:00 to 15:30

・About confirmation of measures decision (transfer to City Archives or the disposal) of *satsu where preservation period expires at the end of 2017

・About the staff of new adoption training

・About the administration situation of City Archives

The proceedings summary (PDF: 128KB)

Minutes (PDF: 511KB)

As soon as we hold a meeting (PDF: 99KB)

List of changes (PDF: 78KB)

Material 1 (PDF: 302KB)

Material 2 (PDF: 311KB)

Material 3 (PDF: 2,551KB)

Material 4 (PDF: 169KB)

 

2016

Name, the date and time

Contents

Materials

Council for the first official document management

28, Heisei (2016) Tuesday, August 30

From 11:00 to 12:00

・About election of chairperson, vice-chairperson and query examination sectional meeting committee member

・About business report

The proceedings summary (PDF: 32KB)

Minutes (PDF: 223KB)

As soon as we hold a meeting (PDF: 32KB)

Material 1 (PDF: 40KB)

Material 2 (PDF: 57KB)

Material 3 (PDF: 1,904KB)

Council for the second official document management

Wednesday, January 25, 2017 (Heisei 29)

From 15:00 to 17:00

・About confirmation of measures decision (transfer to City Archives or the disposal) of *satsu where preservation period expires at the end of 2016

The proceedings summary (PDF: 32KB)

Minutes (PDF: 412KB)

Check debrief report (PDF: 51KB)

As soon as we hold a meeting (PDF: 34KB)

Material 1 (PDF: 60KB)

Material 2 (PDF: 286KB)

Material 3 (PDF: 1,628KB)

Material 4 (PDF: 131KB)

 

2015

Name, the date and time

Contents

Materials

Council for the first official document management

Thursday, July 9, 2015 (Heisei 27)

From 14:00 to 16:25

・Business report of City Archives

The proceedings summary (PDF: 19KB)

Minutes (PDF: 179KB)

As soon as we hold a meeting (PDF: 25KB)

Material 1 (link to City Archives annual report)

Material 2 (PDF: 3,408KB)

Council for the second official document management

Friday, March 11, 2016 (Heisei 28)

From 10:00 to 11:30

・About confirmation of *kiyotei*satsu where preservation period expires at the end of 2015

・About 2016 City Archives business plan

・About revision of the administration point of council for Sapporo official document management formal objection examination sectional meeting

The proceedings summary (PDF: 28KB)

Minutes (PDF: 352KB)

As soon as we hold a meeting (PDF: 39KB)

Material 1-1 (PDF: 21KB)

Material 1-2 (PDF: 1,561KB)

Material 1-3 (PDF: 19KB)

Material 1-4 (PDF: 22KB)

Material 2 (PDF: 236KB)

Material 3 (PDF: 69KB)

Material 4 (PDF: 77KB)

Material 5 (PDF: 102KB)

 

2014

Name, the date and time

Contents

Materials

Council for the first official document management

Thursday, September 11, 2014 (Heisei 26)

From 16:00 to 16:25

・About election of chairperson, vice-chairperson and formal objection examination sectional meeting committee member

・Report

The proceedings summary (PDF: 36KB)

Minutes (PDF: 113KB)

As soon as we hold a meeting (PDF: 38KB)

Material 1 (PDF: 137KB)

Material 2 (PDF: 41KB)

Material 3 (PDF: 92KB)

Material 4 (PDF: 70KB)

Council for the second official document management

Wednesday, January 14, 2015 (Heisei 27)

From 17:00 to 18:30

We changed opinion about the following agenda.

・About confirmation of *kiyotei*satsu (we save more than ten years) where preservation period expired in 2014

The proceedings summary (PDF: 26KB)

Minutes (PDF: 270KB)

As soon as we hold a meeting (PDF: 30KB)

Material 1 (PDF: 2,108KB)

Material 2 (PDF: 190KB)

Material 3 (PDF: 491KB)

Council for the third official document management

Tuesday, March 3, 2015 (Heisei 27)

From 14:00 to 15:00

We changed opinion about the following agenda.

・About confirmation of *kiyotei*satsu (we save more than ten years) where preservation period expires in 2014

・About business plan of City Archives

The proceedings summary (PDF: 33KB)

Minutes (PDF: 139KB)

As soon as we hold a meeting (PDF: 30KB)

Material 1 (PDF: 2,108KB)

Material 2 (PDF: 83KB)

2013

Name, the date and time Contents Materials

Council for the first official document management

Wednesday, May 1, 2013 (Heisei 25)

From 14:00 to 15:30

We changed opinion about the following agenda.

・About examination standard to affect disposal for request for use based on the Sapporo official document management regulations
・About the acceptance point of donation, deposition document
・About display in City Archives
The proceedings summary (PDF: 35KB)

Minutes (PDF: 175KB)

As soon as we hold a meeting (PDF: 35KB)

Material 1 (PDF: 169KB)

Material 2 (PDF: 68KB)

Material 3 (PDF: 78KB)

Council for the second official document management

Thursday, June 20, 2013 (Heisei 25)

From 18:00 to 20:00

We changed opinion about the following agenda.

・About examination standard to affect disposal for request for use based on the Sapporo official document management regulations
・About confirmation of *kiyotei*satsu (we save more than ten years) where preservation period expired in 2012

・About the deliberation method of the council about formal objection to affect the use decision of specific important official document

The proceedings summary (PDF: 40KB)

Minutes (PDF: 215KB)

As soon as we hold a meeting (PDF: 41KB)

Material 1-1 (PDF: 168KB)

Material 1-2 (PDF: 175KB)

Material 2 (PDF: 681KB)

Material 3 (PDF: 90KB)

Council for the third official document management

Thursday, July 25, 2013 (Heisei 25)

From 15:00 to 16:30

We changed opinion about the following agenda.

・About the council for Sapporo official document management formal objection examination sectional meeting administration point (plan)
・About confirmation of *kiyotei*satsu (we save more than ten years) where preservation period expired in 2012

The proceedings summary (PDF: 52KB)

Minutes (PDF: 211KB)

As soon as we hold a meeting (PDF: 38KB)

Material 1 (PDF: 118KB)

Material 2 (PDF: 168KB)

(reference) The second material 2 (PDF: 681KB)

Council for the fourth official document management

Friday, January 17, 2014 (Heisei 26)

From 14:30 to 16:00

We changed opinion about the following agenda.

・About confirmation of *kiyotei*satsu (we save more than ten years) where preservation period expires in 2013

The proceedings summary (PDF: 32KB)

Minutes (PDF: 213KB)

As soon as we hold a meeting (PDF: 30KB)

Material 1 (PDF: 1,629KB)

Material 2 (PDF: 253KB)

Council for the fifth official document management

Wednesday, February 12, 2014 (Heisei 26)

From 14:30 to 16:00

We changed opinion about the following agenda.

・About confirmation of *kiyotei*satsu (we save more than ten years) where preservation period expires in 2013

・About business progress report and business plan of City Archives

The proceedings summary (PDF: 40KB)

Minutes (PDF: 208KB)

As soon as we hold a meeting (PDF: 37KB)

Material 1 (PDF: 56KB)

Material 2 (PDF: 231KB)

Material 3 (PDF: 83KB)

2012

Name, the date and time Contents Materials

Council for the first official document management

Tuesday, July 17, 2012 (Heisei 24)

From 15:30 to 17:00

After electing chairperson, vice-chairperson, we issued question book from Sapporo.

In addition, we talked about administration of the council, official document management of Sapporo and establishment of City Archives, summary of the official document management regulations.

The proceedings summary (PDF: 42KB)

Minutes (PDF: 224KB)

As soon as we hold a meeting (PDF: 43KB)

Question book (PDF: 39KB)

Material 1 (PDF: 24KB)

Material 2 (PDF: 57KB)

Material 3 (PDF: 203KB)

Material 4 (PDF: 125KB)

Material 5 (PDF: 91KB)

Material 6 (PDF: 314KB)

Council for the second official document management

Thursday, August 23, 2012 (Heisei 24)

From 15:30 to 17:15

We changed opinion about preservation period table to include in rules of official document management and important official document pertinence standard.

The proceedings summary (PDF: 31KB)

Minutes (PDF: 245KB)

As soon as we hold a meeting (PDF: 45KB)

Material 1 (PDF: 26KB)

Material 2 (PDF: 68KB)

Material 3 (PDF: 93KB)

Material 4 (PDF: 135KB)

Material 5 (PDF: 111KB)

Material 6 (PDF: 4,170KB)

Council for the third official document management

Thursday, September 20, 2012 (Heisei 24)

From 18:00 to 19:45

We changed opinion about preservation period table to include in rules of official document management and important official document pertinence standard.

The proceedings summary (PDF: 33KB)

Minutes (PDF: 201KB)

As soon as we hold a meeting (PDF: 40KB)

Material 1 (PDF: 195KB)

Material 2 (PDF: 104KB)

Material 3 (PDF: 71KB)

Material 4 (PDF: 46KB)

Council for the fourth official document management

Thursday, October 25, 2012 (Heisei 24)

From 16:30 to 18:45

Standard changed opinion about the way of the official document disposal about the council draft of a report of important official document pertinence standard, closed day, opening time of City Archives during preservation period.

The proceedings summary (PDF: 37KB)

Minutes (PDF: 266KB)

As soon as we hold a meeting (PDF: 34KB)

Material 1 (PDF: 259KB)

Material 2 (PDF: 121KB)

Material 3 (PDF: 104KB)

Council for the fifth official document management

Thursday, November 29, 2012 (Heisei 24)

From 18:00 to 19:00

We changed opinion about the way of the official document disposal.

The proceedings summary (PDF: 34KB)

Minutes (PDF: 151KB)

As soon as we hold a meeting (PDF: 31KB)

Material 1 (PDF: 87KB)

Material 2 (PDF: 100KB)

Council for the sixth official document management

Thursday, February 7, 2013 (Heisei 25)

From 15:30 to 17:00

We changed opinion about guidelines about official document management.

The proceedings summary (PDF: 38KB)

Minutes (PDF: 196KB)

As soon as we hold a meeting (PDF: 33KB)

Material 1 (PDF: 49KB)

Material 2 (PDF: 101KB)

Material 3 (PDF: 257KB)

Council for the seventh official document management

Friday, March 15, 2013 (Heisei 25)

From 15:00 to 17:00

We changed opinion about examination standard to be concerned with disposal for the use request for guidelines about management on official document and specific important official document.

The proceedings summary (PDF: 39KB)

Minutes (PDF: 231KB)

As soon as we hold a meeting (PDF: 35KB)

Material 1-1 (PDF: 119KB)

Material 1-2 (PDF: 156KB)

Material 2 (PDF: 275KB)

Material 3-1 (PDF: 160KB)

Material 3-2 (PDF: 166KB)

Report about the way of appropriate document management measure through life cycle of official document based on the Sapporo official document management regulations

About preservation period standard of official document and important official document pertinence standard

Led in the ways of appropriate document management measure through life cycle of official document based on the Sapporo official document management regulations and have been discussed; was exchanged hand report book about "standard and important official document pertinence standard on November 27, 2012 during preservation period" by Mayor.

Report book "standard and important official document pertinence standard during preservation period" (PDF: 256KB)

shukoshikishashin

▲Report book was handed from Chairperson Ohama to Mayor of Sapporo.

About the way of the disposal

About "the way of the disposal" of official document which had been discussed from October, 2012, it was exchanged hand report book on January 30, 2013 by Vice Mayor.

Report book "way of the disposal" (PDF: 103KB)

Photograph January of shukoshiki

▲Report book was handed from Chairperson Ohama to Ikushima Vice Mayor.

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Inquiry about this page

Sapporo General Affairs Bureau Administrative Management Department General Affairs Section

〒060-8611 2, Kita-1-jonishi, Chuo-ku, Sapporo-shi City of Sapporo main government building the tenth floor

Phone number: 011-211-2167  Extension: 2167

Fax number: 011-218-5171