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Update day: August 12, 2020

Public announcement of information about official document

Exhibition of official document list

In Sapporo, we release list (official document list) of *satsu which gathered official document which Sapporo holds based on the Sapporo official document management regulations.

⇒To official document list search menu

Summary of the official document management situation

Summary of the management situation of 2019

We announce summary of the management situation of official document in 2019 when we had report by regulations of Sapporo official document management regulations (June 13, 2012 regulations No. 31) Article 9 Paragraph 2 from conduct organization.

The possession situation of official document

Item The number
*satsusuu 839,729 books
The number of preservation boxes (box (W150mm X D470mm X H310mm) storing *satsu) 101,101 boxes
The number of preservation boxes which we discarded 7,251 boxes

※The number of the possession is number that the number of the disposal scrapped by the end of 2019 at at end of 2019.

Transfer, the disposal, the extension decision situation of *satsu where preservation period expired in 2019

Item The number
Book number of books of plan that preservation period expires and transfers to City Archives by the end of 2019 571 books
Book number of books of plan that preservation period expires, and scraps by the end of 2019 106,962 books
*satsusuu which extended preservation period 14,953 books
The total 122,486 books

The possession situation of specific important official document (thing which we store in municipal administration among documents which city did not use for duties permanently because it is important)

Please refer to City Archives annual report.

State of implementation of the training for the staff

The training name
The document assistant training
The post person official document management training
The document desk work basics training
The document desk work general training

The staff of new adoption training (Personnel Training Center sponsorship)

The staff of adoption third year training (Personnel Training Center sponsorship)
The staff of transfer training (Personnel Training Center sponsorship)

Summary of the management situation of 2018

We announce summary of the management situation of official document in 2018 when we had report by regulations of Sapporo official document management regulations (June 13, 2012 regulations No. 31) Article 9 Paragraph 2 from conduct organization.

The possession situation of official document

Item The number
*satsusuu 825,863 books
The number of preservation boxes (box (W150mm X D470mm X H310mm) storing *satsu) 97,757 boxes
The number of preservation boxes which we discarded 6,984 boxes

※The number of the possession is number that the number of the disposal scrapped by the end of 2018 at at end of 2018.

Transfer, the disposal, the extension decision situation of *satsu where preservation period expired in 2018

Item The number
Book number of books of plan that preservation period expires and transfers to City Archives by the end of 2019 427 books
Book number of books of plan that preservation period expires, and scraps by the end of 2019 104,382 books
*satsusuu which extended preservation period 30,206 books
The total 135,015 books

 

The possession situation of specific important official document (thing which we store in municipal administration among documents which city did not use for duties permanently because it is important)

Please refer to City Archives annual report.

State of implementation of the training for the staff

The training name
The document assistant training
The post person official document management training
The document desk work basics training
The document desk work general training

The staff of new adoption training (Personnel Training Center sponsorship)

The staff of adoption third year training (Personnel Training Center sponsorship)
The staff of transfer training (Personnel Training Center sponsorship)

Summary of the management situation of 2017

We announce summary of the management situation of official document in 2017 when we had report by regulations of Sapporo official document management regulations (June 13, 2012 regulations No. 31) Article 9 Paragraph 2 from conduct organization.

The possession situation of official document

Item The number
*satsusuu 791,863 books
The number of preservation boxes (box (W150mm X D470mm X H310mm) storing *satsu) 95,491 boxes
The number of preservation boxes which we discarded 6,383 boxes

※The number of the possession is number that the number of the disposal scrapped by the end of 2017 at at end of 2017.

Transfer, the disposal, the extension decision situation of *satsu where preservation period expired in 2017

Item The number
Book number of books of plan that preservation period expires and transfers to City Archives by the end of 2018 459 books
Book number of books of plan that preservation period expires, and scraps by the end of 2018 105,604 books
*satsusuu which extended preservation period 14,741 books
The total 120,804 books

 

The possession situation of specific important official document (thing which we store in municipal administration among documents which city did not use for duties permanently because it is important)

Please refer to City Archives annual report.

State of implementation of the training for the staff

The training name
The document assistant training
The post person official document management training
The document desk work basics training
The document desk work general training

The staff of new adoption training (Personnel Training Center sponsorship)

The staff of adoption third year training (Personnel Training Center sponsorship)
The staff of transfer training (Personnel Training Center sponsorship)

 

Summary of the management situation of 2016

We announce summary of the management situation of official document in 2016 when we had report by regulations of Sapporo official document management regulations (June 13, 2012 regulations No. 31) Article 9 Paragraph 2 from conduct organization.

The possession situation of official document

Item The number
*satsusuu 773,369 books
The number of preservation boxes (box (W150mm X D470mm X H310mm) storing *satsu) 93,681 boxes
The number of preservation boxes which we discarded 9,516 boxes

※The number of the possession is number that the number of the disposal scrapped by the end of 2016 at at end of 2016.

Transfer, the disposal, the extension decision situation of *satsu where preservation period expired in 2016

Item The number
Book number of books of plan that preservation period expires and transfers to City Archives by the end of 2017 450 books
Book number of books of plan that preservation period expires, and scraps by the end of 2017 100,217 books
*satsusuu which extended preservation period 10,880 books
The total 111,547 books

※The number is the number about *satsujoho which is released by official document list search system.

The possession situation of specific important official document (thing which we store in municipal administration among documents which city did not use for duties permanently because it is important)

Please refer to City Archives annual report.

State of implementation of the training for the staff

The training name
The official document management training
The post person official document management training
The document desk work basics training
The document desk work general training

The staff of new adoption training (Personnel Training Center sponsorship)

The staff of adoption third year training (Personnel Training Center sponsorship)
The staff of transfer training (Personnel Training Center sponsorship)

 

Summary of the management situation of 2015

We announce summary of the management situation of official document in 2015 when we had report by regulations of Sapporo official document management regulations (June 13, 2012 regulations No. 31) Article 9 Paragraph 2 from conduct organization.

The possession situation of official document

Item The number
*satsusuu 760,760 books
The number of preservation boxes (box (W150mm X D470mm X H310mm) storing *satsu) 95,356 boxes
The number of preservation boxes which we discarded 9,075 boxes

※The number of the possession is number that the number of the disposal scrapped by the end of 2015 at at end of 2015.

Transfer, the disposal, the extension decision situation of *satsu where preservation period expired in 2015

Item The number
Book number of books of plan that preservation period expires and transfers to City Archives by the end of 2016 332 books
Book number of books of plan that preservation period expires, and scraps by the end of 2016 102,373 books
*satsusuu which extended preservation period 11,161 books
The total 113,866 books

※The number is the number about *satsujoho which is released by official document list search system.

The possession situation of specific important official document (thing which we store in municipal administration among documents which city did not use for duties permanently because it is important)

Please refer to City Archives annual report.

State of implementation of the training for the staff

The training name
The official document management training
The post person official document management training
The documentation training (Personnel Training Center sponsorship)

The staff of new adoption training (Personnel Training Center sponsorship)

The staff of adoption third year training (Personnel Training Center sponsorship)
The staff of transfer training (Personnel Training Center sponsorship)
The document desk work general training

 

Summary of the management situation of 2014

We announce summary of the management situation of official document in 2014 when we had report by regulations of Sapporo official document management regulations (June 13, 2012 regulations No. 31) Article 9 Paragraph 2 from conduct organization.

The possession situation of official document

Item The number
*satsusuu 750,298 books
The number of preservation boxes (box (W150mm X D470mm X H310mm) storing *satsu) 98,038 boxes
The number of preservation boxes which we discarded 15,621 boxes

※The number of the possession is number that the number of the disposal scrapped by the end of 2014 at at end of 2014.

Transfer, the disposal, the extension decision situation of *satsu where preservation period expired in 2014

Item The number
*satsusuu which preservation period expired and transferred to City Archives 699 books
*satsusuu which preservation period expired and discarded 103,172 books
*satsusuu which extended preservation period 11,367 books
The total 115,238 books

※The number is the number about *satsujoho which is released by official document list search system.

The possession situation of specific important official document (thing which we store in municipal administration among documents which city did not use for duties permanently because it is important)

Please refer to City Archives annual report.

State of implementation of the training for the staff

The training name
The official document management training
The documentation training (Personnel Training Center sponsorship)
The staff of new adoption training

 

Summary of the management situation of 2013

We announce summary of the management situation of official document in 2013 when we had report by regulations of Sapporo official document management regulations (June 13, 2012 regulations No. 31) Article 9 Paragraph 2 from conduct organization.

The possession situation of official document

Item The number
*satsusuu 745,722 books
The number of preservation boxes (box (W150mm X D470mm X H310mm) storing *satsu) 100,626 boxes
The number of preservation boxes which we discarded 17,181 boxes

※The number of the possession is number that the number of the disposal scrapped by the end of 2013 at at end of 2013.

Transfer, the disposal, the extension decision situation of 25, Heisei nendoho*kikammanryo*satsu

Item The number
*satsusuu which preservation period expired and transferred to City Archives 346 books
*satsusuu which preservation period expired and discarded 106,359 books
*satsusuu which extended preservation period 12,056 books
The total 118,761 books

※The number is the number about *satsujoho which is released by official document list search system.

The possession situation of specific important official document (thing which we store in municipal administration among documents which city did not use for duties permanently because it is important)

Please refer to City Archives annual report.

State of implementation of the training for the staff

The training name
The official document management training
The documentation training (Personnel Training Center sponsorship)
The staff of new adoption training

 

Public announcement of *kitaisho*satsu

In Sapporo, we will publish list of things which we are going to discard from now on among *satsu which Sapporo holds.

*kitaisho*satsu where preservation period expired in 2019

We discard *satsu where preservation period expired in 2019 except important thing in municipal administration to transfer in City Archives by the end of 2020.

Lists of this *kitaisho*satsu are as follows.

Preservation period expires in 2019, is *satsuichi* for the disposal in 2020

 

*kitaisho*satsuichi* (PDF: 16KB) according to the real preservation number of years

*kitaisho*satsu (PDF: 592KB) with less than one year in number of years that we actually stored

The number of years that actually stored *kitaisho*satsu (1) (PDF: 4,170KB) of one year

The number of years that actually stored *kitaisho*satsu (2) (PDF: 4,187KB) of one year

*kitaisho*satsu (PDF: 4,270KB) the number of years that we actually stored from 2 through 4

The number of years that actually stored *kitaisho*satsu (1) (PDF: 5,202KB) of five years

The number of years that actually stored *kitaisho*satsu (2) (PDF: 5,682KB) of five years

*kitaisho*satsu (PDF: 1,115KB) the number of years that we actually stored from 6 through 9

*kitaisho*satsu (PDF: 2,627KB) with ten years or more number of years that we actually stored

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Inquiry about this page

Sapporo General Affairs Bureau Administrative Management Department General Affairs Section

〒060-8611 2, Kita-1-jonishi, Chuo-ku, Sapporo-shi City of Sapporo main government building the tenth floor

Phone number: 011-211-2167

Fax number: 011-218-5171